While most workers in the US were forced to begin working remote due to the global health crisis, it does not mean you cannot make the most of this by creating the perfect home office with only a few simple tips.
Below are three vital tips that all recent remote works should do when setting up their new home office:
Setup Your Office for Productivity
If you think of your dream office, like most people you probably think of a massive office with a giant solid wood desk overlooking a quiet pond, or maybe a stand of trees filled with only the sounds of birds singing off in the distance.
Okay, like myself, that’s not likely to happen for most people during this global health crisis, but you can still design your home office with productivity in mind!
Try to stay out of trafficked areas and find a quiet area of the house, if at all possible. Make sure your space has a window, unless you enjoy the feeling of working in a cave. Put plants, collectibles or maybe even a small fountain outside that window, if possible, to give yourself something peaceful to look at. Make enough space that you can have everything you need to get your work done easily at hand.
Keep Your Regular Routine
It can be critical for people like myself, that you continue the same morning routine you had before you started working remote. This will give you a sense of normalcy in a not so normal time in our lives. A simple routine like setting your usual work alarm, taking a shower, and eating some breakfast will do wonders for your mental health. Maybe even try putting on your work attire for that added kick especially if you plan on being on video conferences! Can’t have Karen in the office knowing that you have a love of cartoon character pajama pants.
Run A Network Diagnostic
Last but certainty not least, the number one thing you should once you have setup your office, and created a routine is run a network diagnostic on your home network. Now you might be asking yourself, what does that even mean? Should I google that? It is very simple. With today’s technology of internet based telephones (VoIP), apps, or video based software tools, they could require certain settings to be turned off on your network equipment to allow all traffic to route properly such as SIP ALG. Now depending on what system you are using, they might require additional settings or possibly no settings to be adjusted.
If you do not know what these settings are and you do not have IT on staff, it can be very challenging to maneuver through those router web interfaces. That is why I have detailed three basic things you should do when running a network diagnostic. Even if you don’t know what it means, it could mean the world for a IT consultant or a support rep for your telecommunication system.
Here are three things you should do on every network diagnostic:
- Know who your internet service provider is. If you are unsure who they are and not sure where to look, one little tip that has helped me in the past is to go to a speedtest website (we will go more in-depth on the site later). You will notice on those websites, it will ask you to run a test a server. Next to that server IP address, it will give you the name of your internet provider
- Know your network equipment. All home offices will have either a modem and a router OR an all-in-one device called a gateway. If you got only one piece of equipment from your internet provider upon sign up, you have a gateway. If you are unsure what you have, on all equipment you will find a name/model number. Type that into google and before you know it, you are staring at a picture of your network equipment.
- If you didn’t already, run that speedtest! The reason this is so important is it tells you the power of your network with a simple click. While telecom services do not take up as much bandwidth such as a video streaming service, or downloading files on your computer; it does require a steady connection. If you do not have enough speed or you have an unstable connection, it could leave you with issues such as audio quality issues, dropped calls, or possibly your devices not working.
Once you have all of this information, save it in case your need it! If you want to be proactive however, research the companies whose communication tools you use. See if any of the network is considered unsupported or just needs tweaking. If you still struggling with technical issues, this is when you would want to get your IT involved so they could do a more advanced look into your home network. If you do not have IT, then we are here for you! Sonoran Communications is always willing to help with a free tech consultation whether it be at your new home office or your typical business office.